AI & automation · 4 min read
Workflows & automations
Automatic messages and calendar actions that fire around your meetings.
Workflows send the right message at the right moment without you lifting a finger. Automations take actions on your calendar when a booking matches a rule. Together they turn “I should really follow up / block prep time” into something that just happens.
Attendee workflows
- Reminders - before the meeting, on the channels you choose.
- Follow-ups - a thank-you and rebook link after it ends.
- No-show nudges - a warm “sorry we missed you, grab another time” for missed meetings.
- Custom messages - your own copy, with variables like the attendee's name, the time, and the join link.
Calendar automations
Write rules like “every interview → hold a 15-minute prep block before it,” or “every in-person meeting → reserve travel time around it.” When a booking matches, DayOtter creates the time block automatically. Recurring weekly blocks are materialised ahead of time so they're always there.
Tip
Not sure where to start? Ask Otter - “remind attendees a day before and follow up after” - and it drafts the workflow for you to confirm.
Related guides
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